My annual filing project and a lovely little e-book for you

Well, it’s a bit later than we originally planned but Trisha (my virtual assistant) and I finally got it all done.

The new e-book is out – all 44 pages!!

It’s only $1,99 (less than R20) at the moment – happy shopping 🙂

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Now I want to talk about my annual filing.

Sadly, I’m not even joking 🙂

I have a very lazy way of organising – I simply pile up the papers and when it annoys me, I file. Usually my filing threshold is about every 4 – 6 months.

However, I’ve been going more and more paperless so this time I could go for nearly a whole year.

This little memo is from 2011 and 30 Oct 2011 was the last time I filed til the day these photos were taken – 7 Sept 2012.

I have one metal basket where I put all paper. This is the folder with all my file-able papers.

As you can see, not a lot at all. My rule is that everything doesn’t have to be filed so I only file things I know I may reference in the future plus all Jhb Connect invoices and communication. Our city’s billing department has always been in a shambles so it’s best to keep everything.

My filing process is as follows:

Make piles of paper for the different files.
Label the piles as you go.

As you can see, my SheSpeaks folder also needed to be attended to.

Punch and file

The whole process took about 30 minutes. It’s that quick because I don’t keep piles of junk and my systems are already set up.

I do keep a clear plastic folder vertically on my desk called “deadline projects”. This folder is for Groupon-type paper, invitations to RSVP, forms to fill in, etc. I probably should take some pics and show you the contents and how I organise those papers but there are never more than 10 sheets at a time.